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After the Event

After the event ends, it is helpful to decide not only how to review results but also how to handle publication and data reuse. This page summarizes the main points to organize after an event run with NaviTabi.

Things to confirm first​

  • Photo checks and manual corrections are complete
  • Return confirmation for all participants is complete
  • Decide whether results should be public immediately or temporarily hidden
  • Decide whether any data should be reused for the next event

How to think about result publication​

Cases where immediate publication is fine​

  • Photo checks and manual corrections are barely needed
  • Missed finish cases and participant inquiries have already been resolved
  • Rankings and records can be published as they are

Cases where it is better to hold results temporarily​

  • Photo checks for top finishers are not complete
  • Matching with standard camera photos or paper records is still needed
  • Manual corrections or DNF handling still need review

Whether to keep the event public​

If you keep it public​

  • You want participants to keep viewing records and route reviews
  • You want to use it as a permanent course
  • You expect later participation or repeat visits

If you make it private​

  • It was a one-time competition and you want to limit the record viewing period
  • You do not want to reveal course details before the next edition
  • You want to review approval-based settings or visibility range

For events you will no longer use, making them private and then archiving them keeps your event list tidy and helps prevent mistaken operations. Archived events can be restored later. For how to do this, see Event Management Screen.

Reuse for the next event​

  • If you reuse the spot layout, confirm that local conditions have not changed
  • Instead of reusing the previous category as-is, adding a new category may be less confusing
  • If you reuse data while keeping old results, make sure participants do not confuse past and current categories
  • For a category that used Combo Bonus, do not change the rules after you finalize the results. Individual scores are fixed at their finish-time values, but a change still affects the values in the team result CSV and the recalculation of the breakdown

:::note Bonus QR printouts cannot be reused the following year Because Bonus QR contains a signature unique to each event, you cannot reuse printouts of the Bonus QR you handed out at last year's event as-is in a different event this year. Even if you copy a course, the Combo Bonus rules are carried over, but the Bonus QR (which is per event) is not. Recreate and distribute them each time you split into a new event. :::

Data worth organizing​

  • Results CSV and entry list
  • Spots CSV
  • PDF maps and spot sheets
  • Inquiry notes from the event day and records of manual corrections

Things to review afterward​

  • Whether there were bottlenecks at the start or finish
  • Whether there were places where GPS or communication problems happened easily
  • Whether the punch method and photo-check operation were appropriate
  • Whether any important explanation was missing from participant guidance

It is helpful to reflect improvements for the next edition back into Preparation Before the Event and Guidance for Participants.