Skip to main content

Safety Checks and Return Confirmation

Safety operation depends not only on settings but also on event-day judgment. This page summarizes how to think about safety management when using NaviTabi.

Things to decide in advance​

  • Whether the event should be run as a Safety Tracking Event
  • What procedure to follow when a participant cannot be reached
  • Who handles SOS messages
  • How to confirm return after the finish closing time
  • How far to go when phone contact cannot be made
  • How to share the last confirmed location and timestamp

What to understand first​

Live locations and routes in NaviTabi are useful for safety checks, but location and timestamps can contain errors or delay. Do not make decisions based only on the app display. Combine it with phone contact and field confirmation.

What to watch during play​

  • Whether any participant has not updated location for a long time
  • Whether any SOS has been sent
  • Whether any participant inquiry or self-report has been received
  • Whether anyone appears far outside the course or in a restricted area
  • Whether participants seem likely to return before the course closes

Basic overdue-return response​

  1. First check the participant status in the app
  2. Try the participant contact methods
  3. Confirm the last known location and time
  4. Proceed according to the procedure you decided in advance

Basics of return confirmation​

  • If the result is recorded as finished, it is easier to judge that the finish operation was completed
  • It is safer to keep a face-to-face confirmation method such as checking against a participant list
  • Even if the app still shows the participant as active, they may already have returned and simply forgotten to finish in the app

How to look at an overdue-return candidate​

If they still appear as active​

  • If location continues updating, check whether they still seem able to return in time
  • If updates have stopped, also consider network trouble, battery loss, or device trouble
  • Use the live position and route as reference, but first try phone contact

If they are shown as DNF​

  • They may not have passed the finish point
  • They may also already be back in reality, so distinguish the case with face-to-face or phone confirmation

When to try phone contact​

  • When they do not appear likely to return before course closing
  • When location updates have stopped
  • When they remain in DNF or active status for a long time with no movement
  • The last location recorded by Live Tracking
  • The last time location was updated
  • The participant's most recent communication
  • The locations of restricted or dangerous areas
It is easier to respond when HQ and patrol share the same picture

It helps to decide in advance what each role sees. For example, HQ keeps the live screen and communication history, while field staff carry a map and contact list.

Some decisions go beyond what the help site can define

Actual rescue decisions and the wider safety structure must be prepared by the organizer according to event scale and local conditions. This page only organizes checkpoints when using NaviTabi.

Features used in a Safety Tracking Event​

  • Start and stop location sharing
  • Receive SOS messages
  • Check participant status
  • Force actions when necessary

For操作 details, see Safety Tracking and Organizer Guide - Safety Monitoring.