Tracking Progress and Verifying Safe Return
The Live Console provides real-time progress meters and a dedicated Not back tab to track every runner from check-in through competition to their safe return.
For recommendations on check-in desk layout, start line management, and course closure procedures, see Organizer Know-How — Event Day Operations.
1. Reading the Progress Meters
Six meters across the top of the screen display real-time event progress.
| Meter | Meaning | Targeted Participants |
|---|---|---|
| Roster | Total pre-entries | Total registered entries uploaded to the roster |
| Check-in | Confirmed attendees | Registered participants marked "Present" on event day |
| Not started | On the roster, not started | On the roster but not yet started in the app (regardless of check-in) |
| Running | Currently on course | Started the activity in the app and currently out on course |
| Finished | Completed activity | Finished at the goal or completed their run |
| Alerts | Requiring attention | Currently active alerts (two-tier display: unacknowledged / total) |
Clicking any meter filters the participant list below to show only participants in that state. For example, clicking "Not started" lists runners on the roster who haven't started (regardless of check-in). Clicking the same meter again clears the filter.
2. Using the "Participants" Tab
The Participants tab at the bottom displays all runners by joining roster entries with live app activity.
- Pinned Columns: "Bib #" and "Name" stay fixed on the left even when scrolling wide tables horizontally.
- Search: Type a bib number or runner name in the search box to find matching participants instantly.
- Detail Panel: Clicking a row opens the Participant Detail Panel on the right to view current coordinates, attendance status, notes, and punch history. You can also act on records from this panel (Record Actions from the Live Console).
3. Confirming Full Return via the "Not Back" Tab
During the closing stages of an event, headquarters relies on the Not back tab for safety confirmation.
Who Appears in "Not Back"
For safety, the following participants are automatically included in the Not Back list:
- Participants who checked in on event day but have not yet finished
- Participants who started on course without checking in, or joined day-of (flagged with a Not on roster badge)
Verification Steps for Headquarters
- Monitor the Not Back List: As long as a number badge appears on the "Not back" tab, runners remain on course. Click any row to check their last known coordinates and update time.
- All Returned Message: When the last participant finishes (or is marked as stopped/DNF), the Not Back tab displays a green checkmark and the message:
Everyone is back
Checked in ○ / Finished ○ / DNF ○
Confirming this display and the summary numbers verifies on screen that all deployed runners have safely returned.
If you filter by a specific category, a warning banner states "○ not back in other categories" even if the selected category is clear. Always reset the category dropdown to "All Categories" before clearing headquarters.