Create an Event and Set the Basics

NaviTabi supports two kinds of events.

If you want to review the preparation flow

If you want to check what should be decided before publication, how to run test play, or how to guide participants, see Operations Guide - Preparation before the event.

Standard Event

Create a standard event

This is a rogaining or orienteering event where participants visit checkpoints or spots.

Create a new event

1. Open the Manage screen and choose Create New Event.
2. Enter the following information:
   • Event Name (required)
   • Country (required)
   • Prefecture / Area (required)
3. Tap the create button. The event is created as a draft.

On the web

On the web at /events/add, you can also enter a subtitle and the event date when creating the event.

Set the basic information

After the event is created, the detailed settings screen opens. You can configure the following items.

Event information

Item	Required	Description
Event Name	✅	Name shown in the event list
Subtitle	-	Supplemental text under the event name
Description	-	Detailed event description and rules. Links can also be included
Notices	-	Important notes for participants
Cover Image	-	Main image shown in event listings
Tags	-	Labels that show event type or features

Event schedule and location

Item	Required	Description
Country	✅	Country where the event is held
Prefecture / Area	✅	Event area
Event Date / Start Date	-	Event date
End Date	-	Set this for multi-day events, up to 90 days
Event Area	-	Center point and radius shown on the map
Background Map	-	Map shown to participants, either default or custom

Automatic event area calculation

Even if you do not set the event area manually, NaviTabi can calculate the center and radius automatically after you place spots.

Entry settings

Item	Description
Require entry	Participants need organizer approval before joining
Event Number	A 4-digit number. Participants who enter the correct number are approved automatically
Require Entry Number	Participants must input their Entry Number

Advanced settings

The following settings require the Organizer Plan.

Item	Description
Always activate Live Tracking	Collects location from all participants in real time
Hide other participants	Prevents participant locations from being shown during play
Hide results and live map	Keeps the live map and rankings hidden from participants
Completion URL	Opens a specified URL after play ends. Useful for surveys such as Google Forms
Restrict messages to organizer only	Limits event messages so only the organizer can send them
Enable direct contact with organizer	Allows participants to send direct messages to the organizer

Safety Tracking Event

Create a Safety Tracking Event

This event type is used to share and monitor participant locations in real time. It can be used not only for orienteering and rogaining but also for trail-running safety management.

Create a new event

1. From the Manage screen, choose Create New Event -> Safety Tracking Event.
2. Enter the following information:
   • Event Name (required)
   • Country (required)
   • Prefecture / Area (required)
   • Event Date (required)
   • Event Area (required) - Set the center point and radius on the map
3. Tap the create button to create the event.

Differences from a standard event:

• Event date and event area are required
• Tags are not used
• Categories, courses, and spots are not needed
• The following settings are enabled automatically:
  • Always activate Live Tracking
  • Hide results and live map
  • Hide other participant locations

Safety Tracking specific settings

Item	Description
Location transmission interval	Choose from 1 minute, 3 minutes, or 5 minutes. Shorter intervals are more accurate but consume more battery
Show map to participants	Whether participants can see a map on their own screen
Share the live map with everyone	Whether all participants can view the live map

Add staff members

You can add event managers and event operators who help run the event. For the difference between the roles and how to add them, see Staff roles and permissions.

Use it as a group event

If you want to run the event for a club or community so that only group members can participate, create and manage the event from the group side. See Manage groups for details.

Publish the event

When the event settings are ready, turn on the Public toggle and save. Once published, other users can find the event from the event list and map search.

Check before publishing

For a standard event, finish configuring categories, courses, and spots, and run a test play before publishing. If you change the course after participants start, it may affect results.

Next steps

• Organize the relationship between event, category, course, and spot -> Understand the event structure
• If you want to use a custom map -> upload it from Map management
• Create courses -> use Course and spot settings to place spots and build courses
• For a Safety Tracking Event -> check how to use the screen in Safety Monitoring
• If you want to run it as a group event -> see Manage groups
• If multiple people will help run it -> see Staff roles and permissions
• If you want to prepare participant guidance -> see Operations Guide - Guidance for participants