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Getting Started - Organize an event with NaviTabi

This page explains the preparation needed to organize an event with NaviTabi.

If you want to learn the operational flow

If you want to understand the preparation and event-day flow rather than screen-by-screen instructions, see the Operations Guide.

If you want to introduce safety tracking events

If you want to review location sharing, SOS, and event-type-specific settings together, see Safety Tracking.

What this guide covers​

The Organizer Guide mainly covers the following settings and management tasks.

  • Creating standard events
  • Setting up courses and categories
  • Configuring team play
  • Running group events
  • Handling registration, live monitoring, and results

Prepare your account​

To organize an event, you need a NaviTabi account that is already logged in and is not an anonymous account. If you do not have one yet, create an account by following Participant Guide - Getting Started.

There is no special organizer registration process. If you have a logged-in account, you can start creating events immediately.

Plans​

NaviTabi has two subscription plans.

Player Plan​

This plan is for participants. It covers basic functions such as joining events and viewing results.

Organizer Plan​

This plan is for organizers. In addition to the Player Plan features, it unlocks the following advanced functions.

  • Add event managers and event operators
  • Set a mass start time
  • Require entry numbers
  • Always activate live tracking
  • Hide other participants' locations
  • Hide results and the live map
  • Import and export spot data, entry lists, and results with CSV
  • Export PDF maps and spot sheets
  • Sell paid courses
  • Set a completion URL redirect
You can create events for free

You can create and publish events even without subscribing to the Organizer Plan. Consider the plan only if you need the advanced features above.

How to subscribe​

Open Settings in the smartphone app, choose Subscription, and purchase the plan you want. Payments are handled through the App Store on iOS or Google Play on Android.

Event management screens​

Smartphone app​

You can view the list of events you created or manage from the Manage screen.

On iOS

Open it from the Manage (Create) tab in the bottom tab bar.

On Android

Open the drawer from the menu icon in the top-left corner, then select Manage.

From this screen, you can:

  • Create a new event - Standard event or Safety Tracking Event
  • Edit events - Event info, categories, courses, and spots
  • Test play - Try the course before publishing
  • Manage participants - Approve or reject entries and check the player list
  • Run the event day - Live monitoring and messages to participants
  • Export data - PDF maps, results CSV, QR codes, and more
  • Manage raster maps - Upload custom maps
  • Archive - Organize finished events

Events can be sorted by creation date, name, number of likes, or number of participants.

Web​

When you log in to NaviTabi Web, you can manage events from My Page.

  • Manage events (/events/edit) - List, edit, and delete events
  • Create event (/events/add) - Create a new event
  • Map management (/mypage/maps) - Upload and manage KMZ map files
  • Settings (/mypage/setting) - Edit your profile
  • Purchase history (/mypage/invoices) - Review past purchases

Next steps​

If you follow the sequence below, it is easier to work through the Organizer Guide without getting lost.

  1. Understand the overall structure: Understand the event structure
  2. Create an event: Create an event and set the basics
  3. Create courses and spots: Course and spot settings
  4. Define competition rules: Category settings
  5. If you use team play: Set up team play
  6. If you run events for groups: Manage groups
  7. If multiple people help operate the event: Staff roles and permissions