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Manage Groups

With the group feature, you can share events with a specific club or community and run group-only events. This page organizes the flow from group creation to ongoing management.

Difference from Team Play

Groups are a way to share events inside a community. If you want one category to be played cooperatively by multiple people, see Set up team play.

What is a group?​

A group is a feature for sharing and managing events with specific members only.

  • Create group-only events
  • Share other events as group recommendations
  • Let only members join certain events

Create a group​

Groups can be created for free.

  1. Open the menu from the Find Groups screen
  2. Choose Create new group
  3. Enter the following information:
    • Group name
    • Description
    • Icon image
    • Cover image
    • Country
    • Whether approval is required to join
  4. Save it to create the group

The creator automatically becomes the group owner.

Invitations and join methods​

There are two ways for people to join a group: public groups and approval-based groups.

  • Public group: anyone can join
  • Approval-based group: people can join only after a manager approves them

When there is an application to join or a new member joins, the owner and administrators receive a push notification. When you approve an application, the applicant also receives a notification (the notification text is currently in English).

Invitation methods​

  • Show a QR code from Share on the group screen
  • Share a direct link

Users who receive the QR code or link can open the group screen and join from there.

Add managers​

From the Members list on the group screen, you can change a target user into a manager.

To transfer ownership, select the target user in the member list and run Change to Owner. The owner cannot leave the group, so if you want to leave the group, change the owner first.

Role differences​

RoleMain permissions
OwnerAll management permissions (must transfer ownership before leaving)
ManagerApprove members, change roles, remove members; edit group info; manage group events; manage recommended events
MemberJoin group events, comment, view information

Run group events​

Group managers can create and manage events that are visible only within the group.

  1. Open Manage group events on the group screen
  2. Choose Group events
  3. From the menu, select Create New Group Event
  4. Configure the event name, categories, and other settings in the same flow as a normal event

The created event can be viewed and joined only by members of that group.

Permissions and plans for group events​

An event created from a group works differently from a personally created event.

  • A group event has no event owner or event managers. Only the group's owner and managers (approved members only) can edit and run the event. The Add Managers card on the dashboard cannot be used for group events
  • For events outside Japan, the daily play limit of 30 / 100 applies if at least one of the group's owner or managers has the Organizer Plan or the School/Club Plan (when several do, the higher plan wins)

Club plan​

A group shown as Club plan in group lists and details has been granted special rights through a separate arrangement with support. Events created from the group inherit those rights automatically.

  • Club planᶠ — Organizer Plan (paid) features can be used even if the members have no plan
  • Club planⁿ — No daily play limit
  • Club plan with no symbol — Both rights are granted

The Club plan cannot be purchased in the app. If you are considering it for a school or club, contact support.

Member statuses​

Members have one of the statuses Pending / Active / Rejected. A rejected member sees "Your group membership has been declined." at check-in for members-only events and cannot join.

In addition to group-only events, you can also share existing public events as recommended events for the group.

  1. Open Manage group events on the group screen
  2. Choose Group's recommended events
  3. Search by event name from the add button and select the event you want to share

Comments within a group​

From the comment icon on the group screen, members can exchange comments with each other (members only). When a new comment is posted, all members except the author receive a push notification.

Good use cases​

  • You want to guide school or club training sessions only to members
  • You want to share recommended public events inside a community
  • You want to run events for specific members without opening them to the public