Manage Groups

With the group feature, you can share events with a specific club or community and run group-only events. This page organizes the flow from group creation to ongoing management.

Difference from Team Play

Groups are a way to share events inside a community. If you want one category to be played cooperatively by multiple people, see Set up team play.

What is a group?

A group is a feature for sharing and managing events with specific members only.

• Create group-only events
• Share other events as group recommendations
• Let only members join certain events

Create a group

Groups can be created for free. The creator automatically becomes the group owner. Creating a group requires logging in (creating an account).

Smartphone App

1. Open the menu from the Find Groups screen
2. Choose Create new group
3. Enter the following information:
   • Group name
   • Description
   • Icon image
   • Cover image
   • Country
   • Whether approval is required to join
4. Save it to create the group

Web

1. From the My Page menu, open Manage groups (/mypage/groups). Groups where you are the owner or a manager (approved) are listed
2. Select Create new group
3. Enter Group Name, Description, Country, Approval required to join, Icon, and Title image (Group Name and Country are required). The icon is cropped to a square
4. Select Save to create the group; the group's page then opens

To edit it later, open the group from the Manage groups list, change the fields on the Info tab, and select Save.

Invitations and join methods

There are two ways for people to join a group: public groups and approval-based groups.

• Public group: anyone can join
• Approval-based group: people can join only after a manager approves them

People who are not logged in (anonymous users) can also join and apply to join.

When there is an application to join or a new member joins, the owner and managers receive a push notification. When you approve an application, the applicant also receives a notification (the notification text is in Japanese if the group's country is Japan, and in English for other countries).

Check-in QR of events created from the group

When someone scans the Check-in QR of an event created from the group, they become a member without approval, even if they were not a member yet or their application was pending. This also applies to approval-based groups. Show the Check-in QR only to people you want as members.

Invitation methods

Smartphone App

• Show a QR code from Share on the group screen
• Share a direct link

Web

Open the group in Manage groups and select the QR Code tab. Use Save QR code to save it as an image. Copy Link copies the app link (starting with navitabi://), which opens on a smartphone with the NaviTabi app installed.

Users who receive the QR code or link can open the group screen and join from there.

Add managers

Smartphone App

From the Members list on the group screen, you can change a target user into a manager.

To transfer ownership, select the target user in the member list and run Change to Owner.

Web

Open the group in Manage groups and select the Members tab. Members are listed under Pending / Active / Rejected. The Pending and Rejected sections appear for approval-only groups, or when there are members in them. When requests are pending, the count is shown in the list and on the tab.

• Pending: Approve / Reject
• Rejected: Change to Waiting Approval
• Active: Change to Manager or Change to Member, Remove from group, Change to Owner

On the Web, Change to Owner is shown only to the owner. When you run it, the selected person becomes the owner and you become a manager. There is no button to remove yourself. If you change yourself to a member, you can no longer manage the group. Rejecting, removing, transferring ownership, and changing yourself to a member ask for confirmation first.

The owner cannot leave the group, so if you want to leave the group, change the owner first.

Role differences

Role	Main permissions
Owner	All management permissions (must transfer ownership before leaving)
Manager	Approve members, change roles, remove members; edit group info; manage group events; manage recommended events
Member	Join group events, comment (writing requires login), view information

Run group events

Group managers can create and manage events that are visible only within the group. The created event can be viewed and joined only by members of that group.

Smartphone App

1. Open Manage group events on the group screen
2. Choose Group events
3. From the menu, select Create New Group Event
4. Configure the event name, categories, and other settings in the same flow as a normal event

Web

1. From the My Page menu, open Manage group events (/mypage/group-events). Events, including unpublished ones, are listed for each group where you are the owner or a manager (approved)
2. Select Create New Group Event next to the group name
3. Enter the Event name and Country (Country is prefilled with the group's country), choose a Subdivision if needed, and select Save
4. The event's edit screen opens. From here, set up categories, courses, and spots the same way as for a normal event

A newly created event starts as Unpublished. Use Edit in the list to open the same management screens as for a normal event. The breadcrumb shows Manage group events and the group name; selecting the group name takes you back to that group in the list.

• The background map choices show the group's maps. Maps you uploaded yourself in Manage Maps on My Page do not appear as choices
• Members-only events do not appear in the Web's home, Explore, or tag lists. When anyone other than the group's approved members and managers opens the event page, "This event is only open to group members." is shown
• Play records of members-only events do not appear in the home page's latest list or on user pages. Only the player, the group's approved members, and managers can open the record page
• Event cards and the organizer field on the event page show the group's name and icon
• From This group's events on a group's page in Manage groups, you can jump to that group in this list. Comments within a group are available in the smartphone app

Permissions and plans for group events

An event created from a group works differently from a personally created event.

• A group event has no event owner or event managers. Only the group's owner and managers (approved members only) can edit and run the event. The Add Managers card on the dashboard cannot be used for group events
• For events outside Japan, the daily play limit of 30 / 100 applies if at least one of the group's owner or managers has the Organizer Plan or the School/Club Plan (when several do, the higher plan wins)

Club plan

A group shown as Club plan in group lists and details has been granted special rights through a separate arrangement with support. Events created from the group inherit those rights automatically.

• Club planᶠ — Organizer Plan (paid) features can be used even if the members have no plan
• Club planⁿ — No daily play limit
• Club plan with no symbol — Both rights are granted

The Club plan cannot be purchased in the app. If you are considering it for a school or club, contact support.

Member statuses

Members have one of the statuses Pending / Active / Rejected. A rejected member sees "Your group membership has been declined." at check-in for members-only events and cannot join.

Add recommended events

In addition to group-only events, you can also share existing public events as recommended events for the group.

Smartphone App

1. Open Manage group events on the group screen
2. Choose Group's recommended events
3. Search by event name from the add button and select the event you want to share

Web

1. Open the group in Manage groups and select the Group's recommended events tab
2. Enter at least 2 characters in Search by event name and search. Only published events appear as candidates; members-only events do not
3. Select the event you want to share, then select Add

To remove one, select Remove from recommendations next to the event.

Comments within a group

From the comment icon on the group screen, members can exchange comments with each other (members only). When a new comment is posted, all members except the author receive a push notification. Writing a comment requires login (members who are not logged in can still read comments).

Good use cases

• You want to guide school or club training sessions only to members
• You want to share recommended public events inside a community
• You want to run events for specific members without opening them to the public

Related pages

• Create a normal event: Create an event and set the basics
• Check the event structure: Understand the event structure
• Create a category for team competition: Set up team play
• Check the participant-side view: Participant Guide - Join a Group