Results and Data Export
This page explains how to check results after an event and how to export data in various formats.
For how to think about photo checks, manual corrections, and handling missed finishes, see Operations Guide - Event day operations and Operations Guide - Operational decisions for trouble cases.
What to check first
It is easiest to review results in the following order.
- Confirm that records exist for everyone who finished
- For top finishers or cases that need checking, review photos and passing records
- Make manual corrections or status changes if needed
- Decide whether to publish the results now or hold them temporarily
- Export the data in the format you need
For the event-day process and the publication decision itself, see Operations Guide - Event day operations and Operations Guide - After the event. This page focuses on checks and output operations available from the result screen.
Check results
Review rankings
From the ranking tab on the event details screen, you can review result lists by category.
- Score / Score (Free Start and Finish): ranked by score, then by time for tied scores
- Fixed Order: ranked by the number of controls passed, most first (then by time for the same number). Controls that the participant skipped with Skip Next Spot also count, and those records show " *" next to the time. There is no limit on how many times a participant can skip, and there is no setting for organizers to forbid it. If your event's rules do not allow skipping, check the records marked " *" and, if needed, use Change from Finished to DNF
- Participants still on the course are ranked by the same rules as finished participants, and only DNF cases appear at the bottom
- When participants have the same score and the same time, only the first shows a rank number; the rank column is blank for the others. DNF results have no rank
Review an individual result
Tap a participant to check detailed information.
- Score breakdown including visit points, quiz points, bonus points, combo bonus, penalties, and adjustments
- Lap data with passing time and split time for each spot
- Route shown on a map
- Photos taken with Camera Punch
Reviewing Violation Records
In events with play areas or restricted areas configured, you can review participants' violation histories on their result detail screens (available on mobile apps only; not supported on the web version).
- Red sections on track map — On the route map, segments where the participant was outside the play area or inside a restricted area are highlighted in red.
- Violation history list — At the bottom of the result screen, a list shows the violation type (outside area / restricted area name), start/end times, duration, and how it ended (e.g. returned to area / still in violation at finish).
- Viewing permissions — Violation records are visible only to event managers and the participant themselves. They do not appear on public rankings or result screens viewed by other participants.
- Penalty and disqualification decisions — NaviTabi does not automatically deduct points or disqualify participants for area violations. Organizers should evaluate the duration, severity, and local context, and manually adjust points (deduction) or change status to DNF (disqualification) according to event competition rules.
The bonus points (Bonus QR) and Combo Bonus rows appear in the breakdown only when their score is 1 point or more. Tapping either row opens its details (which Bonus QR you earned and for how many points / which rule, how many checkpoints you visited, and how many points you got). On iOS it opens as a detail screen, on Android as a detail dialog. You cannot tap them from the punch list during play.
Do not change Combo Bonus rules after the event ends. The score itself is finalized with the value at finish time, but the detail screen recalculates with the latest rules, so the total can disagree and the note "Rules may have changed after finishing..." is shown.
Actions from the results screen
The following actions are available from the results list and the results screen. Event operators can perform them too (for the permissions of each role, see Staff Roles and Permissions).
| Action | Description |
|---|---|
| Adjust score | Add or subtract points manually |
| Edit start/finish times | Edit the start and finish times of a play record down to the second. Elapsed time, late penalties (score courses only; Fixed Order has no overtime penalty), and rankings are recalculated automatically |
| Change from Finished to DNF / Change from DNF to Finished | Switches the status of a result. Changing to DNF asks for confirmation; changing to Finished is applied immediately without confirmation |
| Set alias name / Update Entry Number | Change the display name or entry number used for result output. These two alone depend not on the role but on whether the account of the person performing the operation is subscribed to the Organizer Plan (without a subscription a lock icon appears on the menu item) |
| Delete activity | Shown only on your own play record. Even organizers cannot delete other participants' records (to remove one from the rankings, change it to DNF) |
| Adding and canceling visits | On the results screen opened as an operator, choose Mark as Visited from a spot on the map, or Cancel Visit from a spot's row in the punch list. On Fixed Order courses the number of controls passed changes by 1; on score courses the score changes by that spot's points. Visits cannot be canceled on records still in progress, and Mark as Visited becomes a remote punch to the participant's device (the device may process only the last one, so do not send several in a row) |
| Photo Check | Review punch photos one by one and record Accept / Pending / Reject. When you reject a photo, you can also choose whether to deduct that spot's points. You open it from the "..." menu in the results list, and it appears only for categories that punch with the camera. For details, see Photo Check |
When you adjust a team's play score, the score shown as the baseline for the adjustment does not include Combo Bonus. When you decide how much to add or subtract, account for the Combo Bonus portion of the breakdown separately. (On Android the note is shown in the dialog, but on iOS it is not, so take care.)
Photo Check, score adjustment, adding and canceling visits (score courses), time edits, Finished ↔ DNF, and Entry Number and alias can also be done from the web Live Console (Record Actions from the Live Console). Do not act on the same record from a PC and the smartphone app at the same time.
When a wrong time was recorded because of GPS or network trouble, or when a record is out of sync with a mass start, you can correct it to the right time.
- Only individual play records can be edited (team play records are not supported)
- Only records that are finished or canceled can be edited (records still in progress cannot be edited). This differs from the photo check, which can be opened during play
- Only the time of day (down to the second) can be changed; the date cannot be changed
- A history of who changed which time and when is kept
- Even if the edited time exceeds the automatic end time (for Fixed Order courses, the maximum play duration; for score courses, the time limit plus 1 hour or 8 hours, whichever is longer), the record does not become DNF automatically. To make it DNF, use Change from Finished to DNF
Order of checks and judgment for manual corrections
Which participants to check first and how to apply the same standard to the same cases is covered in Operations Guide — Event day — Checks after finish and Judgment calls when problems occur.
When you add or remove a visit record, the Combo Bonus is recalculated with the current rules each time. Corrections that cross a threshold can change the score significantly (points already earned with Bonus QR are not affected).
Number of results shown and filtering
- Tapping the Results List or Leaderboard card first opens a category selection dialog (even when there is only one category)
- The list loads only the latest 250 starts. In events with more participants, those who started earliest drop off the list. CSV export includes all records beyond 250 as long as no search or filter is active
- You can filter by name search, status, or a range of Entry Numbers, and sort by Latest Start / Ranking / Number. Ranking sorts by score, highest first; on Fixed Order courses it also sorts by score (the number of controls passed plus quiz points), so it can differ from the leaderboard ranking. Exporting CSV while a filter is active exports only the filtered records
How to adjust a score
- Open the participant's record from the results list
- Tap the Adjustment row in the score breakdown and choose Adjust score (choose View Details to see previous adjustments)
- Enter the points to add or subtract and the Reason, then save
On the details screen you can Delete Adjustment for each entry ("Delete this adjustment?"). Several adjustments are summarized as "N adjustments (N pt)".
A score adjustment can be saved on a record that is still in progress, but the participant's app recalculates and rewrites the score at every punch and at the finish. If you add or deduct points during play, a later update from the participant's side can leave the adjustment out of the total (only the entry is left behind). Adjust scores after the participant has finished. If you have already adjusted during play, check and handle it the same way as a photo check deduction (see Photo check - Judging plays that are still in progress).
Warnings when editing start and finish times
- If you try to edit the start time in a mass-start category, the app asks "This category uses a mass start. Editing the start time may make comparisons with other participants inaccurate. Continue?". A mass start assumes everyone has the same start time, so do not edit it without a specific reason
- If "The start time must be before the finish time." or "A future date and time cannot be specified." appears, check the time you entered
Test play records do not appear in results
Records from Test Play on the dashboard are stored separately from real records and are not included in the results list, leaderboard, or CSV. Their times cannot be edited either.
Publish results
If "Hide live map and results" is off in the event settings, rankings are automatically visible to participants.
If that setting is on, you can publish results after the event by turning it off.
What to review before publishing and how to explain Team Play results are covered in Operations Guide — After the event and Set Up Team Play.
Using Replay for Review and Analysis
After the event, organizers can use the Replay feature to reconstruct and analyze the movements of all participants on the map.
- How to open — Tap the Replay button on the event category screen or live map. With organizer permissions, you can select and replay records for all participants regardless of the live visibility setting.
- Key review points:
- Route choice comparison — Compare route choices and split times between the same checkpoints (legs) to evaluate course difficulty and fairness.
- Bottlenecks and congestion — Identify overcrowding or congestion around spots and narrow passages to improve future course designs.
- Suspicious movement checks — Visually spot abrupt speed changes, passage through forbidden zones, or unexplained shortcuts.
- For detailed controls and playback modes (mass start, real time, leg alignment, etc.), see Participant Guide — Replay.
Export data
You can export various data from the event management screen.
Available export formats
| Format | Contents | Use |
|---|---|---|
| Results CSV | Scores, times, and splits for all participants | Analysis in spreadsheets, posting results |
| Leaderboard CSV | Ranked leaderboard showing best result per user | Publishing official results |
| Team Results CSV | Result list by team | Team competition aggregation |
| Entry List CSV | Participant request information | Participant management |
| Spots CSV | Coordinates and metadata of spots | Reuse in future events |
| IOF-XML Ver3 | Result data in IOF 3.0 format (Fixed Order courses only; not available for score courses) | Official orienteering result submission |
| Lap data (Lap Center format) | Lap file for publishing on Lap Center (Fixed Order courses only; not available for score courses. iOS only: the Lap data card on Android always exports IOF-XML and cannot select the Lap Center format) | Publishing to the Lap Center lap-analysis service |
| PDF Map | PDF of the course map | Printing and distribution |
| PDF Spot Sheet | Printable sheet of spot list | Event-day operations |
| PDF spot punch QR list | PDF of punch QR codes to post at each spot | Spot signage for QR punch operation |
| QR codes (Event QR, Play QR, Check-in QR) | Event-access QR codes by purpose | Poster display, on-site check-in |
If you are unsure which format to use
- If you want to review the full results first: Results CSV
- If you want a ranking table for publication: Leaderboard CSV
- If you want team-based aggregation: Team Results CSV
- If you want to organize registration and participant info: Entry List CSV
- If you want to reuse spots in a future event: Spots CSV
- If you need an external system or official result format: IOF-XML Ver3
- Want to publish to the Lap Center lap-analysis service: Lap data (Lap Center format)
- If you need something printable: PDF Map or PDF Spot Sheet
Fields in the results CSV
For score courses:
| Column | Description |
|---|---|
| uid | User ID |
| name | Display name |
| total | Total score |
| visit | Visit points |
| quiz | Quiz points |
| bonus | Bonus points (points earned by scanning a Bonus QR) |
| combo | Combo Bonus (points earned from a combination of checkpoints) |
| penalty | Penalty |
| adjustment | Manual adjustment |
| time | Competition time |
| start / finish | Start and finish timestamps |
| distance | Distance traveled |
| spots | Visited spots in a format such as S-1-2-3-F, skipped spots marked with * |
| splits | Split times for each spot |
The bonus and combo columns hold points added in events/courses that use the bonus points feature. They are 0 in events that do not use it. These columns are output in both the Results CSV and the Leaderboard CSV. For how bonus points work, see Course and Spot Settings - Combo Bonus and Event management screen (dashboard) - Bonus QR.
For Fixed Order courses:
uid, name, time, start, finish, distance, spots, splits
For Team Results CSV:
id, team, total, visit, quiz, combo, penalty, adjustment, time, start, finish, spots, splits
The Team Results CSV includes the combo column for the combo bonus. Bonus QR (bonus) is not yet available in team events, so it is not included in the Team Results CSV.
Note that an individual's combo is the value finalized at finish time, whereas the combo in the Team Results CSV is recomputed with the current Combo Bonus settings at export time. If you edit the rules after the event, the value in the individual CSV stays the same while only the Team Results CSV value may change. Do not change the rules after finalizing results.
Export steps
Each format has its own entry point. There is no "Export" menu on the dashboard.
- Results CSV / Leaderboard CSV / Team results CSV: use the download icon (on iOS, the share icon) at the top right of the results list or leaderboard screen. While a search or filter is applied on the results list, only the filtered records are exported
- Entry list CSV: from the Player List screen
- Spot CSV: from the menu on the All Spots screen
- IOF-XML Ver3 / Lap data: from the Lap data card in the Reports group on the dashboard
- PDF map / PDF spot list / Spot punch QR: from the respective cards in the Prepare (Android: Distribute) group on the dashboard. What you export here is the event distribution version. Personal-use PDFs are exported from PDF Map on the category screen (Printable PDF Maps)
The generated file can be sent through the share sheet (email, cloud storage, and so on).
Things worth checking before exporting
- No result that still needs manual correction is left
- The target category and result set are the intended ones
- If the export is for publication or sharing, display names and alias names are appropriate
- You are clear whether the output is for future reuse or for event-day operations
Exporting Results CSV, Leaderboard CSV, Team Results CSV, Entry List CSV, and Spot CSV, as well as exporting PDF maps and spot sheets for event distribution, requires the Organizer Plan. PDF maps and spot sheets for personal use can also be output on the Player Plan (they are exported from a different place — see Printable PDF Maps). Note that IOF-XML Ver3 and Lap data (Lap Center format) exports are available even without subscribing to a plan.
Data export is available only in the smartphone app. On the web, only GPX download for individual activities is supported. In addition, PDF maps for purchased courses can be downloaded from the web purchase history page (My Page → Purchase History).